Planning an event? Whether it’s an intimate birthday dinner, a corporate networking event, or a grand wedding, choosing the right catering package can make all the difference. The right menu and service not only keep your guests happy but also ensure a stress-free experience for you.

But with so many options available, how do you pick the perfect fit? Should you go for a buffet, plated meal, or something more interactive? Do you know how early you need to book for a wedding? Let’s break it down to make your decision easier.

What is a Catering Package?

A catering package is a pre-arranged meal and service plan that includes everything from food selection to tableware and staff. It takes the hassle out of planning and ensures your event runs smoothly.

These event catering packages vary based on event size, cuisine preferences, and budget. Some caterers even offer themed menus and dietary accommodations. Whether you need an elegant plated dinner or a fun grazing table, choosing the right package means balancing quality, variety, and affordability.

How to Choose the Right Catering Package

1. Consider Your Event Size

Your guest count determines portion sizes, menu variety, and service style. Here’s a quick guide:

• Small Gatherings (10-50 guests): Light catering works best—think grazing tables, cocktail-style appetizers, or boxed meals.
• Medium Events (50-200 guests): Buffets offer variety and ease. Guests can serve themselves without long wait times.
• Large Events (200+ guests): Full-service catering with plated meals or chef stations ensures seamless service.

Catering tip: Always share an accurate guest count with your caterer to avoid food shortages or excessive leftovers.

2. Match Your Catering Package to the Event Type

Different events call for different catering styles. What works for a business lunch might not suit a wedding reception.

• Weddings & Formal Dinners: Plated meals create an elegant experience, while buffet stations offer variety.
• Corporate Events: Finger foods like canapé, cheese platters, or hot buffet options work well for networking settings.
• Casual Parties: BBQ spreads, grazing tables, or themed catering (e.g., Mexican, Italian) add a fun touch.

Thinking of a unique catering experience? Some caterers offer live food stations, where chefs prepare dishes on-site—great for engagement and interaction.

3. Set a Realistic Budget

Catering can take up a significant portion of your event budget, so planning ahead is key. Most caterers offer:

• Basic Packages: Budget-friendly, limited menu options, standard butlers.
• Premium Packages: A balance of variety, quality, and service.
• Deluxe Packages: Gourmet meals, premium ingredients, full-service staff, premium butlers, and customized setups.

Catering tip: Ask for an itemized breakdown to understand exactly what’s included—some packages may not cover essentials like waitstaff or tableware.

4. Plan for Dietary Needs & Preferences

Food should be enjoyable for everyone, including those with dietary restrictions. Before finalizing your menu, ask:

• Are there vegetarian, vegan, or gluten-free options?
• Do you accommodate allergies and special dietary requests?

Not all event catering packages offer customization, so make sure your caterer can tweak the menu if needed.

5. Timing: When Should You Book?

Wondering when to secure your caterer? Booking early saves you from last-minute stress, especially during peak seasons.

• Weddings & Large Events: Book at least 3-6 months in advance.
• Corporate or Private Events: Aim for 4-6 weeks before the event.

Catering tip: Popular caterers fill up fast, so if you have a specific provider in mind, reach out as early as possible.

How Much Food Should You Order?

A common rule of thumb is to provide one main dish per guest, along with adequate sides and desserts. For buffet-style events, caterers typically recommend preparing 10-15% extra to account for seconds.

What’s Included in a Catering Package?

Catering packages often include the following:

• Food and beverages (e.g., appetizers, mains, desserts, coffee, or alcohol).
• Necessary serving equipment (e.g., plates, utensils, and glassware).
• Optional add-ons like waitstaff, table setups, and cleanup services.

Always ask for an itemized list of what’s included to avoid surprises later.

How Early Should You Book a Catering Package?

Booking timelines vary based on the size and season of your event. As a general rule, book 3-6 months in advance for weddings or large corporate events. For smaller gatherings, 4-6 weeks in advance is usually sufficient.

Why Choose Amici Events & Catering for Your Catering Needs?

Amici Events & Catering is the perfect partner for any event, offering tailored catering packages designed to suit gatherings of all sizes, from intimate celebrations to large-scale corporate functions. Their diverse, high-quality menus cater to various tastes and dietary preferences, featuring everything from gourmet multi-course meals to casual buffet options, all prepared with fresh, premium ingredients. 

Backed by years of experience, Amici excels in handling various event types, including weddings, corporate events, and private celebrations, with a professional full-service approach that covers setup, on-site staffing, and cleanup. 

Known for their commitment to customization, Amici collaborates with clients to craft catering experiences that align with their vision, while their reputation for reliability, sustainability practices, and seamless execution ensures every event is a success. 

Final Thoughts

Choosing the right catering package doesn’t have to be overwhelming. By considering your event size, type, budget, and guests’ needs, you can ensure a seamless experience that delights everyone. The right catering package goes beyond providing great food—it creates an atmosphere of hospitality and care that leaves a lasting impression.

Take your time to research, ask the right questions, and partner with a catering company that aligns with your vision. Your event deserves nothing less.